Store, Search & Control... the easy way!
Comprehensive Document Management !
Today information is created and received in a variety of ways – paper, email, electronic fax, the internet, not to mention the numerous computer applications which service your business. With Safer Documents™, you can reduce costs, increase productivity and instantly respond to your staff and customers. It allows you to implement an effective disaster recovery strategy, so your data is 100% safe, secure and reliable.
Powerful Feature Set !
Safer Documents™ includes the following modules that add greater flexibility and power to your organization.
Records Management – Store and report, Automate archival for digital and physical documents
Workflow – Move documents around the organization with data capture, approval and audit trails
Share – Transmit batches of documents electronically via fax and email
eStaple – Documents having common index fields are displayed together
Mailroom – Digital or physical mail capture, workflow, review and approval
Search & Retrieval – Search for a document type or within any document type for a keyword
Accounting – Support most accounting packages
Message – Archive sent emails and faxes
Complete Workflow Solution !
Safer Documents™ deals with documents in any format. They are then indexed, either manually using your criteria or OCR’d. Access rights and settings can be customized for users and groups. Powerful search features include full text search, keyword search, limit searches to document type or folders, different search rights and saved searches. For quick access, documents can be set as favorites. Tasks can be set for other users to perform on the document after it enters the workflow. For better control, document status, version control and audit trails are enabled. Retention rules can be set for documents or type, after which document will be archived or deleted. Remote access allows secure links and advanced security to users.
More Than Satisfied Customers !
Our product is extremely simple for the end user. There is a lesser learning curve, seamless transition from your current systems and more collaboration. We are proactive, helpful and interactive with customers at all times. For instance, Leeds Building Society is the UK’s 8th largest building society with GBP 7bln in assets and 58 branches. There used to be a constant flow of documents between branches and the mortgage lending dept. The staff needed many files to answer queries and there was a urgent need to phase out the paper intensive process. Workflow was implemented to streamline the procedure, and the results were instant. There was no waiting time, all documents associated with a particular mortgage were available at a click, and quick decision making was enabled. The turnaround time was reduced by 23%. The manager of the mortgage lending department stated emphatically. “It’s NOT a pilot – it’s ours and we’re keeping it !”